Tag Archives: Mac Mail

Creating New Emails in Split View on macOS

I’ve discovered that when I respond to emails on my Mac Book, the default Apple Mail programme started opening my new message windows in a split screen view. Previously this wasn’t happening, and instead a new message would be presented as an overlay on top of the whole mail window (I believe they called it a Modal Dialogue).

Don’t get me wrong, I like the split screen thing – but I always wanted to know where this setting was, and why it was now magically switched on since I wasn’t involved in this design decision. I’m a bit of an stick-in-the-mud sometimes and a tad pernickety about preserving my user experience.

Thankfully it’s easy to find – but in case you’re stumped, here’s where to enable/disable this experience. In Apple Mail, head over to Preferences – General (the first tab). At the bottom you’ll see a tick box labelled prefer opening emails in split view when in full scren.

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Setting up Plesk Mail on Mac OSX Mavericks (10.9)

In this episode I’m explaining how to setup Mac Mail for use with Email Accounts created in Plesk 12.  I’m also explaining how to map IMAP folders from your email account to the relevant folders on your Mac.

It’s a rather complex setup (as dealing with email accounts usually is) and has caused me and my customers major headaches in the past, I hope this video can alleviate such pains. If setup properly, Plesk Mail is a pleasure to deal with and works very reliably.

Sadly however Mac Mail cannot discover the settings it needs to work with your Plesk Mail automatically, but with a bit of help and guidance it’s easy to get it working. Let me show you how.

I’ve created a similar screencast to show you how this works in iOS:

How to specify the Default Email Account in Mac Mail

mail-iconFollowing up from my earlier article, you may wonder how to specify which email account your message comes from when you hit the “New Message” button. It’s a tad hidden and perhaps a little unintuitive to discover if I may say.

Here’s how to do it:

  • open Mac Mail
  • head over to Mail – Preferences
  • click the Composing tab
  • under Addressing, find an option that reads “Send New Messages from…”, together with a drop down menu of your email accounts

Select the one you like, close the window, and write a new email. Now your desired email account is being used by default.

How to add links and images to your Email Signature in Mac Mail

mail-iconOne of the worst features ever about Mac Mail is the way it handles email signatures. For a feature so basic, something so ultra super simple, it has to be the most unintuitive thing ever about Mac OS X.

It gives me the rage every time I have to set this up, so perhaps these notes will help me and you when we’re faced with this dilemma again: setting up new Email Signatures in Mac Mail.

Creating Signatures

Open Mac Mail, then head over to Mail – Preferences. Click the Signaures tab and you’re presented with a list of your email accounts on the left, a list of signatures in the middle, and the actual Signature Preview on the right, much like this:

Screen Shot 2013-11-07 at 12.01.53

You may have been asking yourself “How the hell can I associate one signature with an email account”, and the simple answer is “drag and drop”. But we’re getting ahead of ourselves here. Let’s stick with making a signature look ravishing first.

Add new signatures with the plus button under the middle column, and delete them using the minus icon. This part makes sense. None of what follows does – at least not to me.

You can add text in the field on the left with any of the signatures selected. However, everything will be “Helvetica 12, black, no HTML”. That’s not necessarily what we want.

Styling your Signatures

The built-in option lets you add custom fonts and colours, simply by using the Format menu item, just like you would when you style text in your emails. Who would have known this would apply to signatures as well, ey? Format – Show Fonts and Show Colors brings up those ugly floating pallets. Highlight some text, apply your styling, and off you go.

But how about a link to your website? Can you apply a URL or any other HTML?

Well not exactly… unless we use a workaround.

Adding URLs and HTML

This is a hack, but works – thanks to an article on about.com for the tip.

Basically you have to write out your HTML in a text editor or use a code editor like Dreamweaver, then save your file (anything like your-signature.html should do). Open this file in Safari, then select all in Safari, copy, and paste it into the Email Signature Text Field.

I know. Don’t ask. It’s a little bit “un-Apple”, but it works – that’s all I need to know.

You’ll notice that all your text will be styled as Times and look super ugly – but the good news is that you can just mark it and apply the styling as described above. At least we’re getting somewhere now.

Still no images though, unless you link them in your HTML. Let’s see how we can add those next.

Adding Images

This is perplexingly easy: open a Finder window and navigate to an image you’d like to use. Then just drag it from the Finder window directly into the Signature Field and let go.

Fascinating, isn’t it? How this ends up in my recipients inboxes is a puzzle. It works, that’s all I want to know.

With our signature complete, how do we make it appear when sending an email from a selected mail account?

Associating Signatures with Email Accounts

There are several steps to this process. Remember that list of email accounts on the left of the above screenshot? Find your desired account in the list on the left, select your signature in the middle column and then drag it onto the email account you want to use it with. You’re not finished yet though.

Next click on the email account on the left and find a “Choose Signature” drop down menu at the bottom with several options to select from. By default this reads “None” and it means that when you send an email from this account, no signature is displayed.

Select the desired signature from the menu or choose from “At Random” or “In Sequential Order”. You’ve guessed it: you can add more than one signature to an email account, perhaps with different funny jokes or advertising slogans. A neat feature! With these two options you’d send your emails with a different signature every time.

Screen Shot 2013-11-07 at 12.24.45

You can also choose if you’d like to display your signature above or below quoted text. I like to tick that box, because I’d like to appear my sig below what I write, and above what I’m replying to.

Close the window and write an email – you should now see your hand crafted graphically beautiful signature at the bottom of your emails.

How to map IMAP folders in Mac Mail

I have been driven nuts on several occasions by the likes of Yahoo: change your password, and you have to tell every single device, sometimes several times. If everything fails, delete the email account completely and add it again afresh.

This presents a problem: your SENT or DRAFT items may no longer be where they after adding your email account again. There is of course a way to map those IMAP folder, but if you’re like me you hardly ever use this option and forget when it’s time to do it again.

So here’s how to do it – perhaps it helps before checking yourself into the local nut house.

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